QT9 QMS: Full Suite, Per-User Quote, ISO Ready
- Where it runs:
- Cloud or on-premise. A broad QMS suite, not a standalone calibration tool.
- Free plan:
- No permanent free plan. A free trial only.
- Pricing:
- Not published. Pricing is quote-based, by number of concurrent users.
Below: the full facts, what QT9 does well, what to weigh — and how CalibraCore compares if you want a cloud tool you can start on for $0, free forever for 20 instruments.
What is QT9?
QT9 is a cloud quality management software (QMS) suite from QT9 Software, founded in 2005, with more than 1,200 customers. Calibration is one of its 25+ standard modules, alongside document control, CAPA, audits, training and supplier management. It runs in the cloud or on-premise and is pre-validated for regulated industries.
Who it is for: Companies in regulated industries — medical devices, pharma, aerospace and food — that want a full quality system, not just calibration. CalibraCore is a different kind of option — a browser-based calibration system with a plan that is free forever, aimed at small teams that want to start fast and pay nothing until they grow.
In short: QT9 and CalibraCore both manage instrument calibration — CalibraCore adds a free, cloud, no-install way to do it.
CalibraCore vs QT9
A fair, side-by-side look. Facts about QT9 are from their own website, checked 2026-07-08. Prices can change — always confirm on the maker's site before you buy.
| Capability | QT9 | CalibraCore |
|---|---|---|
| Where it runs | Cloud or on-premise. A broad QMS suite, not a standalone calibration tool. | Cloud — runs in any web browser, nothing to install. |
| Free plan | No permanent free plan. A free trial only. | Free forever — up to 20 instruments and 1 team member. |
| Pricing | Not published. Pricing is quote-based, by number of concurrent users. | Clear plans you can see online, from $10 per month. The free plan stays free. |
| Mobile & devices | Web, iOS and Android. | Any device with a browser — Windows, Mac or tablet. |
| ISO 9001 & 17025 records | Yes — ISO 9001 and ISO 17025, pre-validated and 21 CFR Part 11 ready. | Yes — full history and a due-date schedule for every instrument. |
| Best for | Companies that want a full QMS suite — document control, CAPA, audits and more — not just calibration. | Small teams and startups getting ISO-ready without cost. |
| Scope | A full QMS — calibration is 1 of 25+ modules. | Calibration-focused; it does one job well. |
| Deployment | Cloud or on-premise. | Cloud only — nothing to install. |
| How you buy | Quote-based, by number of concurrent users. | Published plans; the free plan stays free. |
| Compliance | Pre-validated, 21 CFR Part 11, ISO 9001 and 17025. | ISO 9001 and 17025 ready records on every plan. |
Why pick CalibraCore over QT9?
- CalibraCore is focused only on calibration. QT9 is a broad 25+ module QMS suite.
- CalibraCore has a plan that is free forever. QT9 offers a trial only.
- CalibraCore shows its prices. QT9 is quote-based.
- CalibraCore is light to set up. QT9 is a full-platform rollout.
- If you only need calibration, CalibraCore is simpler. If you need full quality management, QT9 does much more.
In short: CalibraCore trades a heavy, paid setup for a free, cloud tool small teams can run in minutes.
What does QT9 do well?
An honest comparison names the other tool's strengths too. QT9 is a strong product for the right team.
- A full QMS with 25+ standard modules — far beyond calibration.
- More than 1,200 customers and pre-validated for regulated industries.
- 21 CFR Part 11 ready, with cloud or on-premise deployment.
- US and EU data centres for data-residency needs.
In short: pick QT9 if you need its depth; pick CalibraCore if you want a free, simple, cloud start.
Things to weigh about QT9
These are facts from QT9's own website, not opinions. They may or may not matter for your team.
- A broad suite can be more than a small team that only needs calibration wants.
- Pricing is quote-based, by number of concurrent users — no public rate card.
- There is no permanent free plan; you get a trial only.
Who should switch to CalibraCore?
Small teams on a budget
Teams that do not want a paid licence or a sales quote to start. The free plan covers up to 20 instruments at $0.
People who want cloud, not installs
Anyone who would rather open a browser than install and update Windows software on every machine.
Startups going for ISO
New labs or factories that need a clean ISO 9001 or ISO 17025 calibration record from day one, without upfront cost.
How do you move from QT9 to CalibraCore?
You do not have to re-type your instruments. Export your list to Excel or CSV, then import it into CalibraCore in one upload — even on the free plan.
- 1
Export from QT9
Get your instrument list out of QT9 (or your spreadsheet) as an Excel or CSV file.
- 2
Create a free account
Sign up with your email. No credit card is asked for. Your workspace is ready right away.
- 3
Import your instruments
Upload the file. CalibraCore adds every instrument in one go, with its details.
- 4
Set schedules and go
Give each instrument its interval. CalibraCore builds the due-date calendar and sends alerts.
What you get with CalibraCore
Every core calibration feature is on the free plan — up to 20 instruments and 1 team member, not a stripped-down demo.
- 20 Instruments
- 1 Team Member
- Import instruments in bulk via Excel or CSV file
- Calibration Plan Calendar
- Calibration History Record
- Store's Instrument Movement Activities
- Central Instrument Registry
- Dual Email & Desktop Alerts
- Multi-Sheet Excel Reports
- QMS Header Customization
- Retired Assets Management
- Advanced Analytics Dashboard
- Instrument Price & Asset Value Tracking
What instruments can you track?
Any measuring instrument that needs regular calibration. You add each one, set its interval, and CalibraCore tracks the rest.
Dimensional gauges
Ring, plug, snap and thread gauges, calipers, micrometers, height and bore gauges.
Pressure & temperature
Pressure gauges, transmitters, thermometers, thermocouples and temperature baths.
Electrical & electronic
Multimeters, clamp meters, oscilloscopes, insulation testers and power sources.
Weighing & mass
Balances, weighing scales and reference weights used across the shop floor.
Torque & force
Torque wrenches, force gauges and load cells that drift with heavy use.
Any custom instrument
Add any instrument with your own name, ID and calibration frequency.
Is CalibraCore enough for ISO 9001 & ISO 17025?
Yes. Like QT9, CalibraCore keeps the two things every quality standard asks for: a calibration schedule and a full history for every instrument.
ISO 9001
Clause 7.1.5 asks you to identify, calibrate and keep records for monitoring and measuring resources. A live register with due dates and history covers exactly that.
ISO/IEC 17025
Calibration labs must show their reference equipment is itself calibrated and traceable. Track intervals, results and certificates for every instrument in one place.
IATF 16949 (automotive)
Automotive audits check that every gauge has a schedule, a calibration record and a way to recall it if found out of tolerance. CalibraCore keeps all of it per instrument.
In short: CalibraCore gives you the due-date control and audit trail that ISO 9001, ISO 17025 and IATF 16949 all expect.
What are calibration best practices?
Set the right calibration interval
Start with the maker's advice or once a year, then adjust from real history. An instrument used every shift needs checking more often than one used monthly. CalibraCore lets you set a different interval for every instrument.
Keep every certificate and result
Record the date, pass or fail result and certificate number for each calibration. A complete history turns an audit from a scramble into a two-minute lookup.
Act on overdue instruments fast
An overdue instrument should be pulled from use until calibrated. Automatic alerts and a red overdue view mean you catch these before a bad measurement reaches a product.
Have a recall plan for out-of-tolerance tools
If an instrument fails calibration, you may need to review what it measured. Keeping each instrument's usage and history in one system makes that review far quicker.
Frequently asked questions
Is CalibraCore a good QT9 alternative?
Yes. CalibraCore is cloud calibration management software with a plan that is free forever for up to 20 instruments and 1 team member. It runs in your web browser, keeps ISO 9001 and ISO 17025 records, and needs no install — a simple, low-cost way to move off QT9 or a spreadsheet.
What is the difference between CalibraCore and QT9?
CalibraCore is focused only on calibration. QT9 is a broad 25+ module QMS suite. CalibraCore has a plan that is free forever. QT9 offers a trial only. Both track instruments, schedules and calibration history, so the choice comes down to cost, hosting and how big your team is.
Is there a free QT9 alternative?
Yes. CalibraCore has a plan that is free forever — not a trial — for up to 20 instruments and 1 team member, at $0. You get the calibration calendar, full history and Excel or CSV import with no credit card and no expiry date.
Does CalibraCore support ISO 9001 and ISO 17025 like QT9?
Yes. CalibraCore keeps a full calibration history and a clear due-date schedule for every instrument. That record is exactly what an ISO 9001 or ISO 17025 auditor asks to see. You get the same audit-ready trail on the free plan as on paid plans.
Can I move my data from QT9 to CalibraCore?
Yes. Export your instrument list from QT9 or your spreadsheet to Excel or CSV, then import it into CalibraCore in one upload — even on the free plan. You keep your existing data and skip re-typing every instrument by hand.
Is QT9 just calibration software?
No. QT9 is a full quality management suite with 25+ modules; calibration is one of them, alongside document control, CAPA and audits. CalibraCore focuses only on calibration, which makes it lighter for teams that just need that one job done well.
Does QT9 have a free plan?
QT9 offers a free trial but no permanent free plan. CalibraCore has a plan that is free forever, so a small team can track calibrations at no cost with no time limit and no credit card.
How much does QT9 cost?
QT9 does not publish pricing; it is quote-based, by the number of concurrent users. CalibraCore shows its prices online and has a plan that is free forever, so you can see the cost and start without a sales call.
Does QT9 support ISO/IEC 17025 and 21 CFR Part 11?
Yes. QT9's calibration module is pre-validated, supports ISO 9001 and ISO/IEC 17025, and is 21 CFR Part 11 ready, with automatic email alerts and a dashboard of devices due within 10 to 120 days. CalibraCore focuses only on calibration, with ISO 9001 and ISO 17025 ready records and a permanently free plan.
Compare other calibration tools
Facts about QT9 are taken from their official website, checked on 2026-07-08: QT9 calibration module, QT9 QMS. Product names and trademarks belong to their owners. Prices and features can change — confirm on the maker's site.
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