FREE GAGE CALIBRATION TRACKING SOFTWARE
CalibraCore is gage calibration tracking software that keeps every gage on schedule. Track due dates, store each gage's calibration history, and stay audit-ready for ISO 9001 and IATF 16949 — without spreadsheets. Start free with 20 gages and scale to 10,000.
- No credit card
- Never miss a due date
- ISO & IATF ready
- Set up in minutes
Track every gage in one dashboard — included on the free plan
Watch the demo
See gage calibration tracking software in action in a short walkthrough.
What is gage calibration tracking software?
Gage calibration tracking software keeps a record of every gage you own, tells you when each gage is due for calibration, and stores its calibration history in one place. It replaces spreadsheets and paper, so no gage slips past its due date.
You may also see it called gage calibration management software, gauge calibration software, or simply gage calibration software — the names change, the job stays the same. CalibraCore gives you this for your whole gage inventory, free for up to 20 gages. If you also need to know where each gage is and who is holding it, see gage tracking software.
Why do gages need calibration tracking?
Gages wear and drift
A gage that reads wrong passes bad parts. Regular calibration on a set schedule catches drift before it costs you a rejected batch.
Audits check due dates
ISO 9001 and IATF 16949 auditors ask for each gage's calibration schedule and history. A clear, current record turns a stressful audit into a quick one.
Spreadsheets miss dates
A shared Excel sheet does not remind you. One wrong cell hides an overdue gauge. Software sends alerts before each gage is due.
Everything included, even free
The free plan gives you full gage calibration tracking for 20 gages and 1 team member — every core feature, not a stripped-down demo.
- 20 Instruments
- 1 Team Member
- Import instruments in bulk via Excel or CSV file
- Calibration Plan Calendar
- Calibration History Record
- Store's Instrument Movement Activities
- Central Instrument Registry
- Dual Email & Desktop Alerts
- Multi-Sheet Excel Reports
- QMS Header Customization
- Retired Assets Management
- Advanced Analytics Dashboard
- Instrument Price & Asset Value Tracking
Who needs gage calibration tracking software?
Any team that owns gages and has to prove they are calibrated on time. If auditors check your measuring equipment, this is for you.
Machine shops & tool rooms
Dozens of ring, plug and thread gauges in daily use. Keep every one on schedule without a wall planner or a shared spreadsheet.
Automotive suppliers (IATF 16949)
IATF 16949 demands tight control of measuring equipment. A clean gage register, schedule and history keeps you audit-ready year round.
Aerospace & defense (AS9100)
AS9100 traceability means every gage needs a full calibration record. Store each result and certificate number against the gage for life.
Calibration & QA labs
Labs that manage their own reference gauges get one place to track intervals, record results and pull history on demand.
Manufacturing quality teams
Quality engineers running ISO 9001 get due-date alerts and a live compliance view instead of chasing overdue gages by hand.
Growing SMBs on spreadsheets
Outgrowing an Excel gage list? Import it in minutes and get reminders, history and audit trails a spreadsheet can never give.
What gage types can you track?
Ring gauges, plug gauges, snap and thread gauges, calipers, micrometers, dial indicators, bore gauges and more — add any gage, set its calibration interval, and CalibraCore builds the due-date calendar for you.
Dimensional gauges
Ring, plug, snap and thread gauges, go/no-go gauges.
Hand measuring tools
Calipers, micrometers, height and depth gauges.
Indicators
Dial indicators, bore gauges, dial test indicators.
Any custom gage
Add any gage type with your own name and interval.
Gage calibration calendar
See every gage due this week, this month and beyond on one calendar. Due-soon and overdue gauges are color-coded, so you fix them before an auditor finds them.
Gage calibration history
Every calibration is saved with its date, result and certificate number. This per-gage history is the proof an ISO 9001 or IATF 16949 auditor asks for, and it stays with the gage for its whole life.
Is it enough for ISO, IATF & AS9100?
Every major quality standard says the same thing: control your measuring equipment and prove it. Gage calibration tracking software gives you that proof without the paperwork.
ISO 9001
Clause 7.1.5 asks you to identify, calibrate and keep records for monitoring and measuring resources. A live gage register with due dates and history covers exactly that.
IATF 16949 (automotive)
Automotive audits check that every gage has a schedule, a calibration record and a way to recall it if found out of tolerance. CalibraCore keeps all of it in one place, per gage.
AS9100 (aerospace)
Aerospace traceability means each gage needs a full, unbroken calibration history with certificate numbers. That record stays with the gage for its whole life.
ISO/IEC 17025 (labs)
Calibration labs must show their reference gauges are themselves calibrated and traceable. Track intervals, results and certificates for your own equipment too.
In short: gage calibration tracking software gives you the due-date control and audit trail that ISO 9001, IATF 16949, AS9100 and ISO 17025 all expect — starting free.
What are gage calibration best practices?
Set the right calibration interval
Start with the maker's advice or once a year, then adjust from real history. A gage used every shift needs checking more often than one used monthly. CalibraCore lets you set a different interval for every gage.
Keep every certificate and result
Record the date, pass/fail result and certificate number for each calibration. A complete history is what turns an audit from a scramble into a two-minute lookup.
Act on overdue gages fast
An overdue gage should be pulled from use until calibrated. Automatic alerts and a red overdue view mean you catch these before a bad part ships, not after.
Have a recall plan for out-of-tolerance gages
If a gage fails calibration, you may need to review the parts it measured. Keeping each gage's usage and history in one system makes that review far quicker.
Why replace your gage spreadsheet?
Many teams track gage calibration in Excel. It is free, but it does not remind you, it has no audit trail, and one wrong cell can hide an overdue gage. Here is how gage calibration tracking software compares.
| Capability | Spreadsheet | CalibraCore |
|---|---|---|
| Audit Readiness | ❌ Last-minute panic | ✅ Always audit-ready |
| Real-time Due soon & overdue alerts | ❌ Manual tracking | ✅ Automated alerts |
| Automated Alerts (30/15/7 days + Due soon & overdue) | ❌ No automation | ✅ Email & Desktop alerts |
| Calibration History Tracking | ❌ No tracking | ✅ Always traceable |
| Calibration History Card | ❌ No history view | ✅ Always available history card |
| Calibration Report Save | ❌ No central save | ✅ Cloud storage (secure & accessible) |
| Instrument Movement Activities | ❌ No activity tracking | ✅ Real-time activity records |
| Instant filtering & search | ⚠️ Limited filters | ✅ Advanced smart search |
| Mobile + tablet ready | ❌ Poor usability | ✅ Fully responsive |
| Audit trail (tamper-proof) | ❌ Easily editable | ✅ Secure, logged history |
| Role-based access (RBAC) | ❌ Not secure | ✅ Full access control |
| Live Compliance Dashboard | ❌ Static data | ✅ Real-time metrics |
| Eliminate Human Errors Completely | 🔴 High Risk | 🟢 Zero Manual Errors |
| Multi-User Collaboration | ⚠️ Version Conflicts | ✅ Real-time Sync |
| Scalability | ❌ Breaks at scale | ✅ Handles 1000+ instruments |
| Data Security | ❌ Easily leaked | ✅ Secure & encrypted |
| Time Saved | ❌ Hours wasted | ✅ 70% time saved |
| Setup time | ⚠️ Hours–Days | ✅ Minutes |
| Cost Visibility | ❌ Unpredictable Hidden Costs | ✅ Fixed, Transparent Pricing |
| Instrument Price & Asset Value Tracking | ❌ No cost visibility | ✅ Per-instrument price + total investment |
Free and pro plans
Free gage tracking
Free gage calibration tracking software for small teams — track up to 20 gages with 1 team member, for $0 forever. No credit card, no trial clock.
See the free plan →Pro gage calibration software
Need more gages or your whole team? Paid plans start at $10 per month and scale up to 10,000 gages — with every tracking, calendar and history feature included.
Compare all plans →How to start in 4 steps
- 1
Create your free account
Sign up with your email. No credit card is asked for. Your gage workspace is ready right away.
- 2
Add or import your gages
Add gages one by one, or import your whole gage list from an Excel or CSV file in one go.
- 3
Set calibration intervals
Give each gage its calibration frequency. CalibraCore builds the due-date calendar for you.
- 4
Track and record calibrations
Get email and desktop alerts before each gage is due. Record each calibration to build the history.
Frequently asked questions
What is gage calibration tracking software?
Gage calibration tracking software is a tool that keeps a record of every gage you own, tells you when each one is due for calibration, and stores its calibration history. It replaces spreadsheets so no gage goes past its due date unnoticed.
Does it work for both gages and gauges?
Yes. Gage and gauge are two spellings of the same thing, and CalibraCore tracks all of them — ring gauges, plug gauges, thread gauges, calipers, micrometers and more. You add each one, set its calibration interval, and the software tracks the rest.
Is there a free gage calibration tracking option?
Yes. You can track up to 20 gages for $0 forever on the free plan, with 1 team member and no credit card. It is real gage calibration tracking software, not a trial. Upgrade only when you need more gages or users.
Can it help with ISO 9001 or IATF 16949 gage requirements?
Yes. CalibraCore keeps each gage's calibration schedule and full history in one place. That due-date control and audit trail is what ISO 9001 and IATF 16949 auditors ask to see for measuring equipment. You stay ready for an audit at any time.
What gage types can I track?
Any measuring gage or gauge — ring gauges, plug gauges, snap and thread gauges, calipers, micrometers, dial indicators, bore gauges and more. You name the gage, set its calibration frequency, and record each calibration to build its history.
How many gages can I track?
The free plan covers up to 20 gages. Paid plans raise that limit up to 10,000 gages, so the software grows with your gage inventory. Every plan includes the same tracking, calendar and history features — higher plans simply hold more gages.
Can I import my existing gage list?
Yes. You can import your full gage list in bulk from an Excel or CSV file. So if you track your gages in a spreadsheet today, you can move them into CalibraCore in minutes instead of typing each gage again — even on the free plan.
How often should a gage be calibrated?
There is no single rule. Calibration frequency depends on how often the gage is used, how critical its measurements are, the maker's advice, and its past results. A common start is once a year, then tighten or relax it based on history. CalibraCore lets you set any interval per gage.
Does it store gage calibration certificates?
Yes. For each calibration you record the date, result (pass or fail) and the certificate number from your calibration lab. That builds a complete, traceable record per gage. CalibraCore keeps the tracking and history; the certificate itself is issued by whoever calibrates the gage.
Can I track gages across multiple locations or departments?
Yes. You can record where each gage is and log its movement between stores, departments or people. So you always know which gage is where, who has it, and when it is next due — useful for shops that share gages across lines or sites.
What happens when a gage becomes overdue?
CalibraCore flags it as overdue and sends email and desktop alerts before and after the due date. The gage shows in red on the calendar and dashboard, so an overdue gauge cannot hide in a spreadsheet row until an audit finds it.
Start tracking your gages free
Set up your gage register in minutes. No credit card, no trial clock. Free for up to 20 gages, forever.